📊 From Document Chaos to Automated Compliance
Transform month-end document collection from a week-long nightmare to same-day automation while maintaining financial data compliance.
The Challenge
This financial consulting firm was drowning in document chaos every month-end.
Clients needed to submit CSV reports, receipt photos, bank statements — you name it. Some used their web portal, others sent individual email attachments, many just forgot stuff entirely.
Their accountants were spending hours chasing missing files and manually organizing everything by client.
| Document Type | Compliance Required | Old Process | Time per Client |
|---|---|---|---|
| Bank statements | ✅ EU financial data rules | Manual download & sort | 15-20 min |
| Receipt photos | ✅ Expense verification | Email hunting & extraction | 10-15 min |
| CSV exports | ✅ Transaction records | Portal check + follow-up | 20-25 min |
| Invoice PDFs | ✅ VAT compliance | Manual filing by date | 10-12 min |
The Solution
They simplified everything down to email.
Each client gets their own address (client-abc@ingest.consultingfirm.com) and just emails ZIP files with all their monthly docs.
EmailConnect processes everything, uploads large files to their EU-compliant S3 storage, and feeds structured data into their Make.com workflow. The automation extracts files from ZIPs, sorts by type and date, and files everything correctly — all hands-off.
{
"client_submission": {
"client_code": "ABC-corp",
"submission_date": "2024-03-31",
"period": "2024-03",
"documents": [
{
"type": "bank_statement",
"filename": "march_2024_statement.pdf",
"size_mb": 2.3,
"stored_url": "https://eu-storage.s3.amazonaws.com/client-abc/march-stmt.pdf",
"compliance_tags": ["financial_record", "gdpr_protected"]
},
{
"type": "receipts_batch",
"filename": "receipts_march.zip",
"extracted_count": 47,
"total_amount": "€3,247.82",
"stored_folder": "https://eu-storage.s3.amazonaws.com/client-abc/receipts/2024-03/"
},
{
"type": "transaction_csv",
"filename": "transactions_march_2024.csv",
"row_count": 312,
"date_range": "2024-03-01 to 2024-03-31",
"validation": "passed"
}
],
"auto_actions": [
"Organized by client and date",
"Compliance tags applied",
"Accountant notification sent",
"Missing document check scheduled"
]
}
}The Make.com Integration
Their workflow automatically:
- Extracts files from ZIP archives
- Categorizes by type (bank statements, receipts, invoices)
- Validates completeness against client requirements
- Creates folder structure by client and month
- Sends notifications to assigned accountants
- Tracks missing items and schedules follow-ups
- Maintains audit trail for compliance
EU Compliance Built-In
The Results
Month-end collection went from a week-long nightmare to same-day automation.