Financial document automation and compliance

The challenge

This financial consulting firm was drowning in document chaos every month-end.

Clients needed to submit CSV reports, receipt photos, bank statements — you name it. Some used their web portal, others sent individual email attachments, many just forgot stuff entirely.

Their accountants were spending hours chasing missing files and manually organizing everything by client.

The solution

They simplified everything down to email.

Each client gets their own address (client-abc@ingest.consultingfirm.com) and just emails ZIP files with all their monthly docs.

EmailConnect processes everything, uploads large files to their EU-compliant S3 storage, and feeds structured data into their Make.com workflow. The automation extracts files from ZIPs, sorts by type and date, and files everything correctly — all hands-off.

{
  "message": {
    "sender": {
      "name": "Alice Martin",
      "email": "alice@abc-corp.com"
    },
    "recipient": {
      "email": "client-abc@ingest.consultingfirm.com"
    },
    "subject": "March financials — ABC Corp",
    "content": {
      "text": "Hi team,\n\nAttached are our March documents: bank statement,\nreceipts, and transaction export.\n\nBest,\nAlice"
    },
    "attachments": [
      {
        "filename": "march_2024_statement.pdf",
        "contentType": "application/pdf",
        "size": 2411724
      },
      {
        "filename": "receipts_march.zip",
        "contentType": "application/zip",
        "size": 8493726
      },
      {
        "filename": "transactions_march_2024.csv",
        "contentType": "text/csv",
        "size": 45231
      }
    ]
  },
  "spam": {
    "isSpam": false,
    "authentication": {
      "dkim": { "result": "pass" },
      "spf": { "result": "pass" }
    }
  }
}

Showing relevant fields only. See the full webhook payload reference →

The Make.com integration

Their workflow automatically:

• Extracts files from ZIP archives
• Categorizes by type (bank statements, receipts, invoices)
• Validates completeness against client requirements
• Creates folder structure by client and month
• Sends notifications to assigned accountants
• Tracks missing items and schedules follow-ups
• Maintains audit trail for compliance

The results

Month-end collection went from a week-long nightmare to same-day automation. This client had the hard requirement that financial data could not leave the EU — EmailConnect's EU-sovereign infrastructure meant all document processing and storage stays within European borders, with no Cloud Act exposure and complete audit trails for financial regulators.